Schedule (Section 4)
Meetings of the board
1.The seal of the board(1)The seal of the board shall be authenticated by the signature of the chairperson and the general manager.(2)In the absence of the chairperson, two other members of the board designated for that purpose by the board shall sign in the place of the chairperson; and in the absence of the general manager, the person performing the functions of the general manager may sign.(3)Every document purporting to be an instrument issued by the board and to be sealed by the board’s seal authenticated in the manner provided by subparagraph (1) or (2) shall be received and be deemed to be such an instrument without further proof unless the contrary is shown.2.Disclosure(1)A member of the board appointed under section 4(1) shall, unless he or she resigns or is removed from office, continue in office.(2)A member referred to in subparagraph (1) may resign his or her office by notice in writing delivered to the Minister.(3)If the Minister is satisfied that a member referred to in subparagraph (1)—(a)without reasonable cause or without the permission of the chairperson has been absent from four ordinary meetings of the board;(b)has been declared bankrupt; or(c)is by virtue of physical or mental incapacity or for any other sufficient cause unable or unfit to discharge his or her functions as a member, he or she may remove him or her from office.3.Meetings of the board(1)The first meeting of the board shall be convened by the chairperson, and thereafter the board shall meet for the transaction of business at such place and such times as may be decided upon by the board, but the board shall meet once in every three months.(2)The chairperson or, in his or her absence, a member appointed by the board to act in his or her place may at any time call for a special meeting upon a written request by a majority of the members of the board.(3)The chairperson shall preside at every meeting of the board, and in his or her absence the members present may appoint a member from among themselves to preside at that meeting.4.QuorumThe quorum at the meeting of the board shall be five members.5.Power to co-optThe board may co-opt any person to act as a consultant or adviser at any of its meetings, but such person shall have no right to vote.6.Decisions of the board(1)All questions proposed at a meeting of the board shall, subject to a quorum being present, be decided by the majority of the votes of the members present; and in the event of an equality of votes, the person presiding shall have a second or casting vote in addition to his or her deliberative vote.(2)Notwithstanding any other provisions of this Schedule, a decision may be made by the board without a meeting by circulation of the relevant papers among the members of the board and by the expression of the views of the majority of the members in writing, but any member shall be entitled to require that the decision be deferred and the matter on which a decision is sought be considered at a meeting of the board.7.Disclosure of interest(1)A member of the board who has a direct or indirect pecuniary interest in a matter being considered or about to be considered shall, as soon as possible after the relevant facts have come to his or her knowledge, disclose the nature of his or her interest to the board.(2)A disclosure of interest under subparagraph (1) shall be recorded in the minutes of the meeting of the board, and the member making the disclosure shall not, unless the board otherwise determines in respect of this matter—(a)be present during any deliberations on the matter by the board;(b)take part in the decision of the board.(3)For the purpose of the making of a decision by the board under subparagraph (2) in relation to a member who has made a disclosure under subparagraph (1), the member who has made such disclosure shall not—(a)be present during the deliberations of the board for the making of that decision; or(b)influence such other member or take part in the making by the board of the decision.(4)A decision made under subparagraph (2) shall be deemed to have been validly made notwithstanding the fact that there was no quorum by virtue of the member making the disclosure not being present.8.Minutes of the meetings(1)The board shall cause the minutes of all proceedings of its meetings to be recorded and kept, and the minutes of each meeting shall be confirmed by the board at the next meeting and signed by the chairperson of the meeting.(2)The chairperson of the board shall submit to the Minister a copy of the minutes of each meeting of the board as soon as the minutes have been confirmed.9.Service of documentsAny notice or document required to be served on the board may be served by leaving it at the office of, or by sending it by registered post to, the general manager.10.Board to regulate its own proceedingsSubject to this Schedule, the board may regulate its own proceedings.